Reading the plan

What this is

Each coloured square is one person, on one project, on one day. The colour and the letter together say what they are doing - the key along the top of the page lists every one.

Today is outlined in dark blue, and its date is picked out at the top of the column. Weekends are shaded grey.

Bank holidays are hatched in red down the whole column, with the date in red. They are treated as non-working. If somebody is booked on one anyway, their colour shows as normal with a red bar along the bottom of the square, so a bank holiday never stops looking like one.

A red dot in the corner of a square means that person is also booked on another project that day. It is a warning, not an error - sometimes a double booking is deliberate. Holiday, off shift and unavailable never raise it.

Hover over any square to see it in words: the status, the person, the date, the bank holiday if it is one, and who set it.

Each project's heading shows its client, number, project manager, site email, audits and anticipated end date - and, if it has an end date, how many weekdays have no cover. Those days are hatched in fine amber on the project's Who's free? strip.

What it looks like

Start to finish

1. Find the project.
2. Read across a person's row for their days.
3. Read down a column for who is where on one day.
4. Hover a square for the detail.

How to

• See one day across every site: Dates, then Today - it shows only today, and only the people actually on site.
• See one person everywhere: Show, then pick them from the Person drop-down.
• Tell an old copy from a live one: a yellow bar across the top means you are looking at a saved copy (see Installing it like an app). With no yellow bar, what you see is live.